Keywords
INTRODUCTION
- Cavallo J.J.
- Forman H.P.
- Snow A.
- Taylor G.A.
Alvin MD, George E, Deng F, et al. The impact of COVID-19 on radiology trainees. Radiology 2020:201222. doi:10.1148/radiol.2020201222.
- Chong A.
- Kagetsu N.J.
- Yen A.
- et al.
- England E.
- Kanfi A.
- Flink C.
- et al.
Alvin MD, George E, Deng F, et al. The impact of COVID-19 on radiology trainees. Radiology 2020:201222. doi:10.1148/radiol.2020201222.
- Chong A.
- Kagetsu N.J.
- Yen A.
- et al.
- England E.
- Kanfi A.
- Flink C.
- et al.
Vagal A, Reeder SB, Sodickson DK, et al. The impact of the COVID-19 pandemic on the radiology research enterprise: radiology scientific expert panel. Radiology 2020:201393. doi:10.1148/radiol.2020201393.
Miller DG, Pierson L, Doernberg S. The role of medical students during the COVID-19 pandemic. Ann Intern Med2020:M20-1281. doi:10.7326/M20-1281.
Coronavirus (COVID-19) 4/10/2020 update: prometric closures and Step 1, Step 2 CK, and Step 3. United States Medical Licensing Examination. 2020. Available at: https://www.usmle.org/announcements/?ContentId=268. Accessed 14 May 2020.
ERAS 2021 residency timeline. Association of American Medical Colleges. Available at: https://students-residents.aamc.org/applying-residency/article/eras-timeline-md-residency/. Accessed 14 May 2020.
The Coalition for Physician Accountability's Work Group on Medical Students in the Class of 2021 Moving Across Institutions for Post Graduate Training. Final report and recommendations for medical education institutions of LCME-accredited, U.S. osteopathic, and non-U.S. medical school applicants. 2020. Available at:https://www.aamc.org/system/files/2020-05/covid19_Final_Recommendations_Executive%20Summary_Final_05112020.pdf. Accessed 14 May 2020.
APDR/APDIR position statement regarding residency recruitment in the 2020-2021 cycle. 2020. Available at: https://www.apdr.org/-/media/Files/APDR/About-APDR/APDR_APDIR_Position_Statement_residency_recruitment.ashx?la=en&hash=5B0B7F09AFAE487E50AA36D9E4F27C79C9489DCE. Accessed 21 May 2020.
- •How can the applicant present themselves in the best possible light?
- •How can the program assess the candidate?
- •How can the virtual applicant best learn about the residency program and its environment?
- •How can the residency program best portray its opportunities and optimize the interview experience?
HOW CAN THE APPLICANT PRESENT THEMSELVES IN THE BEST POSSIBLE LIGHT?
National Resident Matching Program. Characteristics of U.S. allopathic seniors who matched to their preferred specialty in the 2018 main residency match. Available at: https://mk0nrmp3oyqui6wqfm.kinstacdn.com/wp-content/uploads/2019/10/Charting-Outcomes-in-the-Match-2018_Seniors-1.pdf. Accessed 18 May 2020.
Association of American Medical Colleges. ERAS worksheet. Available at: https://aamc-orange.global.ssl.fastly.net/production/media/filer_public/35/2f/352f33e4-64c7-42e2-bb9f-ee81e7d3b7e9/eras_applicant_fillable_worksheet_2020_final.pdf. Accessed 18 May 2020.
Coronavirus (COVID-19) 4/10/2020 update: prometric closures and Step 1, Step 2 CK, and Step 3. United States Medical Licensing Examination. 2020. Available at: https://www.usmle.org/announcements/?ContentId=268. Accessed 14 May 2020.
Build and submit a robust ERAS application, to include a well-crafted personal statement and interesting hobbies and interests ( 14 ). Individualized personal statements should be considered for programs of keen interest.Association of American Medical Colleges. ERAS worksheet. Available at: https://aamc-orange.global.ssl.fastly.net/production/media/filer_public/35/2f/352f33e4-64c7-42e2-bb9f-ee81e7d3b7e9/eras_applicant_fillable_worksheet_2020_final.pdf. Accessed 18 May 2020. |
Curate and cull existing virtual footprints across all digital platforms to present a professional demeanor. |
Research online desired and targeted radiology residencies. |
Apply to an appropriate, not excessive, number of programs. Anecdotally, medical schools are concerned that the decreased travel costs and time will result in increased application numbers. |
Check programs’ interview schedules and assure these do not conflict with other commitments. |
Assure available technology is adequate (e.g., internet connectivity, hardware, and software should include all needed videoconference downloads). |
Practice virtual interviews by: |
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How to look good in Skype interviews: tips and training. Available at: https://www.youtube.com/watch?v=rQwanxQmFnc. Accessed 18 May 2020.
Tell me about yourself – a good answer to this interview question. Available at: https://www.youtube.com/watch?v=MmFuWmzeiDs&pbjreload=10. Accessed 18 May 2020.
Tips from a TV pro – look and sound your best on Zoom! Available at: https://www.youtube.com/watch?v=JhoFwGaVEEE. Accessed 18 May 2020.
How to use Zoom – how to host/attend a meeting [for beginners]. Available at: https://www.youtube.com/watch?v=HbYHaNvCw9M. Accessed 18 May 2020.
How to look clients in the eyes on video calls. Available at: https://www.youtube.com/watch?v=K87kuw9s4R4. Accessed May 18, 2020.
Virtual interviews: applicant preparation guide. Association of American Medical Colleges. Available at:https://www.aamc.org/system/files/2020-05/Virtual_Interview_Tips_for_Applicants_05072020_1.pdf. Accessed 19 May 2020.
HOW CAN THE PROGRAM ASSESS THE CANDIDATE?
Best practices for conducting residency program interviews. Association of American Medical Colleges. Available at:https://www.aamc.org/system/files/2020-05/best%20practices%20for%20conducting%20residency%20program%20interviews.pdf. Accessed 18 May 2020.
Coronavirus (COVID-19) 4/10/2020 update: prometric closures and Step 1, Step 2 CK, and Step 3. United States Medical Licensing Examination. 2020. Available at: https://www.usmle.org/announcements/?ContentId=268. Accessed 14 May 2020.
Best practices for conducting residency program interviews. Association of American Medical Colleges. Available at:https://www.aamc.org/system/files/2020-05/best%20practices%20for%20conducting%20residency%20program%20interviews.pdf. Accessed 18 May 2020.
HOW CAN THE VIRTUAL APPLICANT BEST LEARN ABOUT THE RESIDENCY PROGRAM AND ITS ENVIRONMENT?
2021 Best medical schools: research. US News & World Report. Available at: https://www.usnews.com/best-graduate-schools/top-medical-schools. Accessed 18 May 2020.
HOW CAN THE RESIDENCY PROGRAM BEST OPTIMIZE THE INTERVIEW EXPERIENCE?
O'Malley C., Bergin C., Shinar B.Virtual residency interviewing strategies webinar. 2020. Available at: https://www.youtube.com/watch?v=yDMaYY9_r5g. Accessed 20 May 2020.
- A carefully coordinated interview day. The interview day must be very carefully coordinated with strict scheduling with applicable web-conferencing links clearly identified. Frequent scheduled breaks must be included in each applicant's itinerary to avoid videoconference fatigue. To facilitate multiple concurrent virtual interviews within a department, an institutional or departmental subscription to a web-conferencing service is key; this prevents restrictions placed on the number of concurrent meetings. The use of “breakout rooms” permits a quick transition to applicant-faculty interviews following an initial group meeting. Each residency program should assign a central administrator to schedule and proctor the interview day grid. Measures to minimize the potential for security compromises (e.g., “Zoom bombing”) might include using the “waiting room” function of some software programs and rapidly rejecting and blocking uninvited attendees. It is recommended that all interviewers be familiar with how to do this or that conferences are monitored by an administrator who is. The videoconference platform of choice must be well-tested in advance, with simulation scheduling and practice interviews. This encourages faculty, graduate medical education (GME) personnel, and resident leader training, to include IT support preparation and availability on both practice and actual interview days (27). If programs are considering recording interviews for future review, permission must be given by both faculty and students. Students may find this very intimidating as it is not part of the usual interview process and generally recording is not recommended. Programs may wish to emphasize to students that they are NOT recording interviews.
- Individualized applicant experience. The program being tolerant of student technical issues and allowing buffer time is certain to be noticed and appreciated by the applicants. One program offers the opportunity for each applicant to test and troubleshoot connectivity prior to the interview, and approximately 15% of applicants avail themselves of the offer (26). One way to further individualize the interview day is to offer small group sessions led by different faculty as an engaging manner of introduction. Individual student interviews are a must, which may be performed by one or two faculty in a session. Interviews should be no longer than 20 minutes and interviewers should strive to be friendly, open, genuinely interested in the student, diligent about making an effort to relax the applicant, and remain engaging despite interruptions in video feeds and incongruities between video and audio feeds (
O'Malley C., Bergin C., Shinar B.Virtual residency interviewing strategies webinar. 2020. Available at: https://www.youtube.com/watch?v=yDMaYY9_r5g. Accessed 20 May 2020.
28). This benefits programs and applicants alike. The current extensive COVID-19 experiences of virtual teaching and social interactions is likely to help both students and faculty feel more comfortable during these interviews. If a student expresses specific interests, consider offering access to relevant faculty in a follow-up virtual session. Residency social media groups could be used as a means of students asking follow-up questions of faculty or residents.- Nguyen D.T.
- Canny J.
Multiview: improving trust in group video conferencing through spatial faithfulness.in: CHI ’07: proceedings of the SIGCHI conference on human factors in computing systems. ACM Press, New York, New York, USA2007: 1465-1474https://doi.org/10.1145/1240624.1240846 - The preinterview dinner, revisited. The preinterview dinner plays an important role in many applicant's recruitment as an opportunity for residents and students to interact informally. It often provides useful information for all parties. To replicate, consider a virtual informal “get to know you” party (social hour), and assign small student groups to small resident groups. Alternatively, senior residents may reach out to the applicants prior to the interview day. In each instance, the program must reassure applicants that faculty do not have virtual access, and that the social hour is indeed intended as strictly social. These social interactions may be better after the interview sessions rather than the typical scheduling to enable students to ask questions that arose during interviews.
- Postinterview feedback. Seeking and receiving feedback following Match Day is likely to prove key in planning future years. It is possible that virtual interviews will become the new normal; an evaluation of what did and did not work in 2020 should prove beneficial to each program. An additional resource to explore is input from residents engaged in fellowship interviews, as well as those fellowship program directors, faculty and GME personnel who staged virtual interviews in March 2020 in the face of the pandemic.
CONCLUSION AND STEPS FORWARD
- All stakeholders in residency recruitment must invest and collaborate in the coming months. They must all be willing to make mistakes and keep going and be open and willing to learn from each other. For the health and success of GME recruitment moving forward, all stakeholders must be willing to share experiences with one another so all may benefit from the change.
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Coronavirus (COVID-19) 4/10/2020 update: prometric closures and Step 1, Step 2 CK, and Step 3. United States Medical Licensing Examination. 2020. Available at: https://www.usmle.org/announcements/?ContentId=268. Accessed 14 May 2020.
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The Coalition for Physician Accountability's Work Group on Medical Students in the Class of 2021 Moving Across Institutions for Post Graduate Training. Final report and recommendations for medical education institutions of LCME-accredited, U.S. osteopathic, and non-U.S. medical school applicants. 2020. Available at:https://www.aamc.org/system/files/2020-05/covid19_Final_Recommendations_Executive%20Summary_Final_05112020.pdf. Accessed 14 May 2020.
APDR/APDIR position statement regarding residency recruitment in the 2020-2021 cycle. 2020. Available at: https://www.apdr.org/-/media/Files/APDR/About-APDR/APDR_APDIR_Position_Statement_residency_recruitment.ashx?la=en&hash=5B0B7F09AFAE487E50AA36D9E4F27C79C9489DCE. Accessed 21 May 2020.
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Association of American Medical Colleges. ERAS worksheet. Available at: https://aamc-orange.global.ssl.fastly.net/production/media/filer_public/35/2f/352f33e4-64c7-42e2-bb9f-ee81e7d3b7e9/eras_applicant_fillable_worksheet_2020_final.pdf. Accessed 18 May 2020.
How to look good in Skype interviews: tips and training. Available at: https://www.youtube.com/watch?v=rQwanxQmFnc. Accessed 18 May 2020.
Tell me about yourself – a good answer to this interview question. Available at: https://www.youtube.com/watch?v=MmFuWmzeiDs&pbjreload=10. Accessed 18 May 2020.
Tips from a TV pro – look and sound your best on Zoom! Available at: https://www.youtube.com/watch?v=JhoFwGaVEEE. Accessed 18 May 2020.
How to use Zoom – how to host/attend a meeting [for beginners]. Available at: https://www.youtube.com/watch?v=HbYHaNvCw9M. Accessed 18 May 2020.
How to look clients in the eyes on video calls. Available at: https://www.youtube.com/watch?v=K87kuw9s4R4. Accessed May 18, 2020.
Virtual interviews: applicant preparation guide. Association of American Medical Colleges. Available at:https://www.aamc.org/system/files/2020-05/Virtual_Interview_Tips_for_Applicants_05072020_1.pdf. Accessed 19 May 2020.
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